“Project Initiation and Planning Report Task
As the project manager you are required to present an initial project report to the project
sponsor that shows how you propose to implement this project. As the project
manager, you may make any assumptions you think are necessary.

Case study Grand Wines

You are an employee of
Grand Wines Ltd and project leader of a proposed project to equip each of the
companys 20 sales representatives with a wireless data entry device by which
they could instantly communicate customer orders to the companys central
sales database in Sydney. The sales representatives operate over all areas of
NSW and service around 400 independent wine and liquor stores in the state.

Currently, the sales
representatives complete customer orders manually and after leaving a copy with
the customer, they forward the customer orders by mail or fax to the sales
department in Sydney, where the orders are entered into the sales database and
processed through the inventory system for shipment to the customer.

The problems with the
current process are:

At least one-day is lost in
supplying customers with products because of the delays in getting orders
into the system.
Sales representatives do not
know the latest inventory position of their products when they accept
orders from the customer. Delays in delivery can result when orders are
placed on back-order because of a lack of stock.
Orders are often lost or
entered into the sales database incorrectly through human error.
The sales representatives and
many customers are dissatisfied with the current situation.

Competitive wine
companies have improved their order systems and are outperforming Grand Wines
Ltd in terms of delivery speed, order accuracy, availability of ordered stock
and overall customer satisfaction.

Your CEO has stressed
the importance of the project to the company and asked you to use your skills
as a project manager to make sure the project is successful by following the
relevant project management processes.

You have been assigned a
project leader of this project. Your manager has given you guidance that the
project needs to be completed within 6 months and that costs should be
minimised wherever possible.

Rationale
This assignment provides
you with the opportunity to demonstrate that you are able to:

describe the key elements of
the IT project management framework, including project stakeholders, the
project management knowledge areas, common tools and techniques, and
project success factors;
describe the role of IT project
management as part of a profession, from the viewpoint of the practitioner
as a member/leader of the project team;
explain the relation of the
Project Management Body of Knowledge (PMBOK) guidelines to successful
project management;
appreciate how IT project
management begins with development of a good business case in the project
charter, in order to produce effective, efficient and quality IT project
outcomes on time and within budget;
demonstrate how a practicing IT
project manager actually applies disciplined IT project management
techniques, project management skills, methods, techniques and software
tools in the IT industry.

Marking criteria
Project Integration:

Task 1
– SWOT analysis for
proposed system

SWOT Analysis is Correct
Quality of presentation of
answers

Task 2
– Project charter PM,
objectives, success measures, roles, approach

Project charter format is
correct
Project approach makes sense
Provided stakeholder
information with their signatures
Project Objective is correct

Task 3
– Stakeholder register
and stakeholder analysis

Stakeholder register and stakeholder
analysis are correct
Quality of presentation of
answers

Project Scope
Management:
Task 4

– WBS (level 2/3) Word
doc or MS Project

Project Time Management
Task 5
– Gantt chart

Gantt chart is Correct
Time allocated for each tasks
and dependencies given makes sense
Allocated resources for each
tasks makes sense
No overload of any resources

Project Cost Management
Task 6

– RACI matrix

RACI table makes sense
Quality of presentation of
answers

Project Risk Management
Task 7

– Identify 6 potential
risks for this project and write the risk register for all of them. Ensure one
of your risks is a
positive risk.

Risk registers given are
realistic
Risk register format is correct

Quality of presentation of
answers

Presentation
As you prepare your
report, please don’t forget to format it so that it is easy to read and
conforms to the standard report format. All referencing in the project material
must be in accordance with the APA style guide. A guide to the APA style of
referencing (the style now used by the Faculty of Business) is available at:

Requirements
You must incorporate, as
a minimum, the following specific project outputs:

Project Integration:
– SWOT analysis for
proposed system
– Project charter PM,
objectives, success measures, roles, approach
– Stakeholder register
and stakeholder analysis

Project Scope
Management:
– WBS (level 2/3) Word
doc or MS Project

Project Time Management
– Gantt chart

Project Cost Management
– RACI matrix

Project Risk Management
– Identify 6 potential
risks for this project and write the risk register for all of them. Ensure one
of your risks is a positive risk.

Note: Include a list of
assumptions at the beginning of your submission
Project Initiation and Planning ReportTask As the project
manager you are required to present an initial project report to the project
sponsor that shows how you propose to implement this project. As the project
manager you may make any assumptions you think are necessary.Case study Grand Wines You are an employee of
Grand Wines Ltd and project leader of a proposed project to equip each of the
companys 20 sales representatives with a wireless data entry device by which
they could instantly communicate customer orders to the companys central
sales database in Sydney. The sales representatives operate over all areas of
NSW and service around 400 independent wine and liquor stores in the state. Currently, the sales
representatives complete customer orders manually and after leaving a copy with
the customer, they forward the customer orders by mail or fax to the sales
department in Sydney, where the orders are entered into the sales database and
processed through the inventory system for shipment to the customer. The problems with the
current process are:Competitive wine
companies have improved their order systems and are outperforming Grand Wines
Ltd in terms of delivery speed, order accuracy, availability of ordered stock
and overall customer satisfaction. Your CEO has stressed
the importance of the project to the company and asked you to use your skills
as a project manager to make sure the project is successful by following the
relevant project management processes. You have been assigned a
project leader of this project. Your manager has given you guidance that the
project needs to be completed within 6 months and that costs should be
minimised wherever possible. RationaleThis assignment provides
you with the opportunity to demonstrate that you are able to:Marking criteriaProject Integration: Task 1- SWOT analysis for
proposed system Task 2- Project charter PM,
objectives, success measures, roles, approach Task 3- Stakeholder register
and stakeholder analysis Project Scope
Management:Task 4 – WBS (level 2/3) Word
doc or MS Project Project Time ManagementTask 5- Gantt chart Project Cost ManagementTask 6 – RACI matrix
Project Risk ManagementTask 7 – Identify 6 potential
risks for this project and write the risk register for all of them. Ensure oneof your risks is a
positive risk. PresentationAs you prepare your
report, please don’t forget to format it so that it is easy to read and
conforms to the standard report format. All referencing in the project material
must be in accordance with the APA style guide. A guide to the APA style of
referencing (the style now used by the Faculty of Business) is available at: RequirementsYou must incorporate, as
a minimum, the following specific project outputs: Project Integration:- SWOT analysis for
proposed system- Project charter PM,
objectives, success measures, roles, approach- Stakeholder register
and stakeholder analysis Project Scope
Management:- WBS (level 2/3) Word
doc or MS Project Project Time Management- Gantt chart Project Cost Management- RACI matrix Project Risk Management- Identify 6 potential
risks for this project and write the risk register for all of them. Ensure one
of your risks is a positive risk. Note: Include a list of
assumptions at the beginning of your submission”